Office of Accessibility Resources & Services

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Academic Accommodations

When appropriate, academic accommodations will be made. It is generally considered non-discriminatory to adhere to academic standards that are essential to a course of study (i.e.: setting a grade point average requirement for admission to a particular program). Requests for academic accommodations must be made in a timely manner. All requests for services should be made directly to the Office of Accessibility Resources and Services (OARS). Academic adjustments must be supported by the documentation and may include the following:

  1. Faculty Notification

    POLICY

    Faculty notification is initiated by the student, and disclosure of the disability is at the discretion of the student. Faculty will not be notified by OARS that they have a student with a disability in the classroom.

    PROCEDURE

    • Students should attend class and receive the syllabi and course documents for each course for which they have registered.
    • Early in the semester, after receiving the syllabi and course documents for each class, students should make an appointment with an OARS counselor.
    • Students should bring the syllabi and course documents to their appointment at the OARS. Letters to faculty will be written by the counselor and the student and will only be written with student input and signature.
    • It is the student’s responsibility to deliver faculty notification letters to those faculty members to whom they wish to disclose their disability and need for accommodations.
    • Upon delivery of the faculty notification letter, students should ensure that each faculty member signs the “Acknowledgement of Class Modifications” form. This form is available in the OARS and will be given to each student when faculty notification letters are written.
    • Once the student has delivered all faculty notification letters the completed “Acknowledgement of Class Modifications” form should be turned in to OARS. This form informs OARS of those faculty members to whom the student has chosen to disclose a disability.
  2. Registration

    POLICY

    OARS makes every effort to secure priority scheduling of students with disabilities who are approved for early registration. Students are approved based on their need for The University to make advance preparations. Priority registration is determined on a case-by-case basis and is based on demonstrated need. Course prerequisites are the responsibility of the student. OARS does not have the authority to “special add” students into restricted classes. The student’s desired schedule and choice of faculty member are not guaranteed by OARS.

    PROCEDURE

    During the fall and spring semesters, all students have the opportunity online to participate in the registration process for their next semester’s classes.

    • It is the student’s responsibility to make an appointment with their advisor well before registration opens to get approval of their course schedule.
    • Students should ensure their advisor signs the registration form and provides them with their current advising code.
    • Students approved for priority registration should make an appointment with OARS so that their advising forms may be reviewed for priority registration. Students should ensure that they have their personal advising codes and course schedule with them when they come to OARS.
    • After a student has met with an OARS counselor it is necessary for them to visit the Registrar’s Office (Mossman Building) to complete the registration process.
    • The OARS does not have the capability to register students for classes.
  3. Testing Accommodations

    POLICY

    Initiating the testing accommodation procedure is the responsibility of the student. Testing accommodations may include extended time, scribe, computer for written exams, use of a spell checking device, calculator, readers, and accessible test formats such as Braille and enlarged print. Unless there is a time conflict, tests will be scheduled at the same time as the rest of the class. A student who misses a test or exam scheduled with OARS will be required to notify the faculty member. OARS is not able to reschedule exams. Rescheduling of exams is the responsibility of, and should be initiated by, the student in consultation with the faculty member, and a faculty member must approve the rescheduling. A student who is late for a scheduled exam must finish the test in the time remaining (extended time will be calculated from the scheduled time of the test, not the time of arrival). Final exams will only be rescheduled in accordance with university policy.

  4. Classroom Accommodations

    POLICY

    Classroom accommodations may include: sign language interpretation; assistive listening devices; note taking; use of tape recorder; priority seating and alternative testing. Students receiving in-class support services must attend classes on a regular basis or risk losing those services.

    PROCEDURE

    Classroom accommodations are made by meeting with OARS to request specific accommodations.

  5. Foreign Language Requirement

    POLICY

    UNCG and the Department of Romance Languages recognize the importance of providing options and accommodations for students with special needs. For this reason, the Department of Romance Languages offers a Modified Foreign Language (MFL) Program in Spanish. Sponsored by the College of Arts and Sciences, the MFL Program in Spanish is designed to meet the needs of foreign language students who, because of their learning differences or disabilities, are unable to complete their foreign language requirement through traditional means. The MFL Program in Spanish is intended to assist students with a demonstrated need to achieve their goals and meet their curricular demands by providing more individualized instruction in the target language along with academic advising, close monitoring of progress, and student assistance in understanding specific learning needs.

    PROCEDURE

    The MFL Program in Spanish is available for students with documented learning disabilities and/or students with demonstrable long-standing difficulties learning a foreign language. Inclusion in the MFL Program is based on documented need and seat availability. Registration in the Office of Disability Services does not automatically qualify a student for inclusion in the MFL Program.,

    • Early in their program of study students registered with the Office of Accessibility Resources and Services are encouraged to inquire about the program with their counselors.
    • Registration in the MFL Program requires written permission from the Department of Romance Languages, and students must follow the Department of Romance Languages application procedures for the MFL Program.
    • Once students have gathered materials and documents necessary for the MFL application they should meet with their OARS counselor to write a letter of support from the OARS.

    Brochures, further information and application procedures regarding the MFL Program in Spanish may be obtained from OARS staff, or students may contact the Department of Romance Languages directly (336-334-5655).

  6. Degree Requirement Modification

    POLICY

    Students are expected to complete all degree requirements for graduation in their major. The ADA requires that universities offer reasonable accommodations to qualified students; however, it does not require the adjustment of standards that would fundamentally alter degree requirements.

    PROCEDURE

    If a student deems it necessary to request deviation from the prescribed course of study, the student should consult the dean of the college or school, or the chairperson of the department of the student’s major. Any deviations from the applicable published degree requirements must have the approval of the appropriate departmental chairperson or school dean and the approval of the Dean of Undergraduate Studies.

  7. Tutoring Services

    POLICY

    Tutorial services are available to all students at UNCG through the Learning Assistance Center (LAC). Requests for tutors should be submitted early in the semester to ensure an assignment. Additionally, many academic departments offer tutorials specific to their academic offerings. Personal or private content specific tutoring is considered the financial responsibility of the student.

    PROCEDURE

    • Tutoring may be accessed through either the academic department or the Learning Assistance Center (LAC) located in room 104 of McIver Hall. The LAC may be contacted at (336)334-3878.
    • Students should check their syllabi, departmental and/or faculty announcements for published tutorial sessions.
  8. Interpreter Services

    POLICY

    It is the responsibility of the student requesting interpreting services to provide the office with their schedule immediately after registration. In the event of late registration, every effort will be made to secure accommodations as soon as possible. Any changes to a schedule prior to, or after the start of a semester, should be reported immediately to the Assistant Director for Deaf and Hard of Hearing Services.

    Upon request, OARS will provide interpreting services for meetings, plays, movies or other functions sponsored by the University.

    It is the responsibility of the student to inform OARS if he/she does not plan to be in class on a given day or if the student plans to miss an event in which they have requested an interpreter. If three consecutive classes and/or events are missed without informing OARS, interpreting services to that class and/or event will be suspended pending a meeting with the Assistant Director for Deaf and Hard of Hearing Services.

    It is the responsibility of the student to inform OARS if a class is cancelled. The interpreter(s) will be reassigned.

    Interpreters will wait for 15 minutes for you to arrive for classes and/or events that are 1 to 2 hours in length. Interpreters will wait 30 minutes for classes and/or events that are 3 hours in length or longer.

    While OARS will consider individual preferences in the assignment of interpreters, it reserves the right to make all interpreter assignments. Interpreter assignments are at the sole discretion of OARS and may be based upon many factors which may include, but may not be limited to, availability, certification, qualification and the appropriateness of the request based on actual or perceived conflicts of interest.

    Your interpreter is expected to follow the Code of Professional Conduct under which they are classified, as well as to comply with all OARS standards and policies.

    PROCEDURE

    • For events that occur outside of the students’ regular class schedule, an Interpreter Request Form should be submitted to the Assistant Director no later than one week prior to the event.
    • Requests for interpreters for final examinations should be submitted no later than two weeks prior to the first day of final exams. Requests received less than one week before the scheduled event will be honored if possible.
    • Students should check their syllabi at the beginning of the semester for dates when the instructor plans a video and should inquire as to whether or not the videos are closed-captioned. Questions should be referred to the Assistant Director for Deaf and Hard of Hearing Services in the OARS.
    • Interpreters are only available during exams to facilitate communication between the faculty member and the student. All exam questions should be directed to the faculty member.
    • When taking an examination, the student has the option to have the interpreter remain or to excuse them. Before dismissing an interpreter students should ensure the instructor does not intend to lecture after the test. Students who are taking a test in a class that is team interpreted, should inform the Assistant Director so that interpreters may be released or rescheduled ahead of time.
  9. Note-taking Services

    POLICY

    Students registered in the ODS may request note-takers for classes. The need for note-takers is determined individually, and is based on documentation and the functional limitations of the student.

    Note-taking services are provided in two ways and provision is determined individually.

    Students may receive volunteer student note-takers from their class. The student receiving services is responsible for identifying a note-taker. Students are encouraged to consult with faculty to ensure they are receiving adequate notes. OARS will provide carbon paper or copying services as needed. Students should not expect to receive notes if he/she does not attend class. The OARS is available to assist students, and to work with faculty in identifying note-takers.

    Note-taking services may also be provided by a note-taker who works directly for OARS and is not a student in the class. Note-taking will be provided on a lap-top computer with a disk which will be given to the student at the end of class. If the student fails to bring a disk to class the notes will be saved on the computer and the student may come to OARS to receive a copy at a later time.

    It is the responsibility of the student to inform OARS if he/she does not plan on attending class on a given day. If three consecutive classes are missed without informing ODS, note-taking services to that class will be suspended pending a meeting with the Assistant Director for Deaf and Hard of Hearing Services. It is the responsibility of the student to inform OARS if a class is cancelled. The note-taker may be reassigned. Note-taking services will not be provided when a student does not attend class.

    Note-takers employed by the OARS will wait for 15 minutes for the student to arrive for classes that are 1 to 2 hours in length. Note-takers will wait 30 minutes for classes that are 3 hours in length or longer.

    PROCEDURE

    • As early as possible in the semester, make an appointment with an OARS counselor or the Assistant Director for Deaf and Hard of Hearing Services to request services.
    • OARS will determine the appropriateness of note-taking services based on students’ individual needs and documented disability.
    • OARS reserves the right to make all note-taking assignments. Note-taking assignments are at the sole discretion of OARS and may be based upon many factors which include, but are not limited to, availability, qualification, and the appropriateness of the request based on actual or perceived conflicts of interest.
    • When taking an examination, the note-taker should be excused from the classroom. The note-taker may wait outside the classroom if the instructor plans to lecture after the test.
    • Note-takers are expected to comply with all OARS standards, policies and procedures.
  10. Requesting Assistive Listening Devices (ALDs)

    POLICY

    As early as possible in the semester, make an appointment with the Assistant Director for Deaf and Hard of Hearing Services to request an ALD. Hard of Hearing students may check out an ALD for use in the classroom.

    PROCEDURE

    • ALDs may be checked out on a short-term (day/week) or semester basis by making a request to the Assistant Director for Deaf and Hard of Hearing Services.
    • The student is expected to return the ALD in excellent condition and will be responsible for any damages caused while the equipment was in his/her possession.
  11. Taped Text Services

    POLICY

    The OARS has the capability to scan books, articles and many reserve materials into the computer so that text may be used or read in conjunction with assistive technology. Text is saved as a MS Word document and can then be made into MP3 files, cut and pasted into NaturalReader or Kurzweil 3000, or read by screen reader software.

    Students must purchase the book or text they wish to have scanned. NOTE: In order for text to be scanned from a book, the binding of the book must be removed, making it impossible to re-sell.

    The scanning process is done with optical character reader software. If the book or text to be scanned has been written upon or highlighted, the scanner may not recognize some characters. Poor character recognition may also happen with some graphics and pictures.

    The OARS will not correct unclear text for scanning. It is the student’s responsibility to provide the OARS with “clear” text to ensure accurate scanning.

    PROCEDURE

    • The OARS requires at least one week notice for scanning texts.
    • If the item to be scanned is a book the student has purchased, it will be necessary for the OARS to remove the binding to complete scanning. Once the binding is removed the book cannot be re-sold.
    • Students are responsible for providing the OARS with CDs or floppy disks with space adequate for recording the requested text.
    • In some cases recorded text may be obtained from Recordings for the Blind and Dyslexic (RFB&D). Texts ordered through RFB&D have no guarantee on time of delivery. Students are responsible for providing complete publication data when ordering texts from RFB&D. Inquiries concerning available texts may be made to RFB&D online.