Office of Accessibility Resources & Services

provide. coordinate. advocate.

Admission, Prior to Arrival, Qualifications, Record Maintenance and Correspondence

Admission to UNCG

POLICY

Individuals with disabilities enter the University through the established admissions procedures that are required of all applicants. Neither the nature nor the severity of one’s disability is used as a criterion for admission. An applicant’s admission is based solely on academic qualifications.

PROCEDURE

Students requesting application materials should contact the office of Undergraduate Admissions in the Armfield-Preyer Admissions & Visitors Center, 1400 Spring Garden St., at (336) 334-5243 or The Graduate School, room 241 Mossman, at (336)334-5596. ODS is available to meet with students to discuss the need for accommodation upon enrollment at UNCG. Please call (336) 334-5440 to schedule an appointment.

Prior to Arriving at UNCG

POLICY

Prior planning is critical to a smooth transition and adaptation to UNCG. Accommodation planning should begin prior to the student’s arrival on campus.

PROCEDURE

New Student and Transfer Orientation sessions are offered throughout the summer and at the beginning of each semester. Orientation is an excellent opportunity for the student to initiate the accommodation process. Students who have not received orientation session information may do so by contacting New Student & Spartan Family Programs at (336) 334-5231. Please be sure to check in with ODS during orientation so that we may begin gathering the necessary information to develop the accommodation plan. Students and parents are also encouraged to read the documents Differences Between High School and College Disability Services and Students with Disabilities Preparing for Post Secondary Education. These may be found at the OARS website.

Qualifying for Services

POLICY

Students requesting disability accommodations from The University must self identify to OARS. Students are required to submit current documentation of their disability to the department prior to the implementation of services. Students requesting accommodations from The University must have a disability as defined by section 504 of the Rehabilitation Act and the Americans with Disabilities Act. In cases where documentation is deemed insufficient, the student may be required to provide additional documentation. Students must also complete and submit the “Voluntary Disability Disclosure” form which is located at the OARS website, or the form may be obtained directly from OARS. The University reserves the right to consult with university professionals in reviewing and assessing documentation when it is necessary for approving accommodations.

PROCEDURE

  • A student who has decided to attend UNCG should contact his/her doctor or diagnostician for a copy of their disability documentation.
  • In most cases, acceptable reports come from psychologists, psychiatrists, audiologists, speech therapists and physicians.
  • Disability documentation and the “Voluntary Disability Disclosure” form must be submitted to OARS for review prior to approval for accommodations.

Record Maintenance and Correspondence

POLICY

Records for students with disabilities are maintained in the OARS office until 5 years after the last semester of enrollment. Documents that relate to the student’s disability are not a part of the academic record in the Registrar’s Office. Disability documentation and release of information is governed by the Family Educational Rights and Privacy Act (FERPA). An explanation of FERPA and policies governing release of records may be accessed at The Registrar’s Office. The OARS maintains a secure computer database.

Correspondence to students registered with OARS will generally be by electronic mail. Students are responsible for checking their university assigned e-mail accounts for access to announcements.

PROCEDURE

  • Upon completion of the “Voluntary Disability Disclosure” and registration with OARS, students may detail their wishes regarding the release of information.
  • Students are responsible for checking their e-mail accounts for announcements regarding upcoming events as well as registration deadlines.