University Event Accommodations

Event Planning – Publicizing Events

The following are examples of statements that can be used in announcements for your event to ensure a contact is identified for individuals seeking accommodations or access to the event. Please refer to the UNCG policy, http://policy.uncg.edu/university-policies/accommodations_university_events/ for further guidelines regarding event accessibility.

Examples:

Event organizers will place an accessibility notice statement in all materials announcing the event. This includes electronic communications such as e-mail, as well as print materials (e.g., banners, posters, flyers, brochures, “clings,” postcards, etc.) The text must include the name and contact information for the responsible individual, school, department, or other unit or group to contact for accommodations. Suggested text is set forth below.

1. Suggested accessibility notice statement (long version)

“Please contact __________________ (event organizer) at ___________________ (phone and e-mail) at least one week prior to the event to request disability accommodations. In all situations, a good faith effort (up until the time of the event) will be made to provide accommodations.”

2. Suggested accessibility notice statement (short version)

“For disability accommodations, please contact (event organizer) at __________________ (phone and e-mail).”